The right venue might determine the success or the failure of your party. At some point in our lives, we all have to host a party, and while some are low-key, others demand a high level of dedication and effort.
Now, if you are first time organizing an event, then you might be confronted by many decisions. From the date of your party to catering options and decorations. Does this sound a bit intimidating? Well, party rentals in Arizona have a couple of tips to share with you, which will make your event the talk of the town.
This is probably one of the first things to consider. For instance, if you are hosting a local event, then you must be looking for a venue within a reasonable distance from the majority of attendees’ homes. Some people might be traveling out of town, so setting up a venue near the airport or in their hotels might help them overcome traffic jams, parking options, and transportation.
To prevent your attendees from being late, make sure to offer them a mobile event map. In this case, you should include driving directions, GPS maps, parking information, and all the things that will facilitate their arrival.
Does the venue feature a parking lot or valet parking? If a venue has a parking lot, then that would be a dream come true. Also, it might be wise to look for some parking lots nearby, which your attendees can use. If you are out of luck, don’t worry, there are still a couple of options you could explore.
For instance, organize transportation, try to get a deal with Uber or Lyft, or even consider renting a prating lot, if your venue doesn’t have one.
You need to get familiar with venue capacities for a few reasons. The first and the most obvious one, you can’t fit 400 people into a room with a 200-person capacity. Additionally, there are a lot of safety and fire regulations venues need to abide by, so one will accept to host more people than allowed.
The next would be food and beverage minimums and what’s the amount you have to spend on F&B. Try to negotiate complementary services, such as A/V support, and Wi-Fi.
Does the venue provide catering services? If that’s the case, will they only charge a down payment, as well as food costs for each person, while waiving the facility fee? A lot of venues without a kitchen have deals with catering services, which deliver food.
Will they provide you with tables, chairs, and linens? It will save you a great deal of time and money, assuming they match your niche.
When renting a venue, you should pay special attention to the existing décor. For example, what’s the type of architecture inside and do you like the interior design? If you are hosting a gala, then you will need a different venue than you would for a birthday party.